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Overview of Community-Based Evaluation

This Sponsorship Agreement Holder (SAH) Evaluation Toolkit promotes a community-based approach.


Check out the slides below that give an overview of community-based evaluation. You can also listen to this webinar for more details.

A community-based approach to evaluation follows 4 phases. Each phase has a number of "steps" that you can complete in an order that makes sense to you (think of these steps as nonlinear; more like the back-and-forth of dance steps rather than linear walking steps).

This approach allows you to do an evaluation that you can design and implement based on the objectives you and your stakeholders have. This approach centres people's lived experiences. It allows you to learn and reflect with your stakeholders to improve your activities. Click on the phases below and get started on your evaluation!

Phase 1


Phase 1 lays the foundation for your evaluation. Stakeholders must come together to determine their roles and goals.

Phase 2


Phase 2 is planning your evaluation. This critical stage that takes time and attention. A comprehensive plan saves effort in later evaluation phases.

Phase 3


Phase 3 involves gathering and analyzing data according to the phase 2 evaluation plan.  There is a feedback cycle between the planning and the doing. Community-based evaluation requires adaptation and flexibility.​

Phase 4


Phase 4 is acting on the findings. In this final stage, evaluation findings are shared, and acted on to create positive change within or outside of the program.

Download Slides Here


Look for this symbol and link to the supplementary GRSI toolkit. It has more practical details about implementing the four phases of community-based evaluation (including a hands-on workbook).  

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